Controller
Month-End Close
Month-End Schedule
3rd Business Day
- Pcard Verifications - last day to verify. If a transaction is not verified, Accounts Payable will verify on your behalf and charge the transaction to the PCard holder's default cost center. This will route to the Cost Center Manager for approval. Transactions must be approved by the 5th business day to be recorded to the previous month.
4th Business Day
- Payroll / Payroll Accounting Adjustments
5th Business Day
- Supplier Invoices
- Expense Reports
- Journal Entries
- Purchasing Card
FY25 Workday Month-End Closing Dates
3rd Business Day - Monday, August 5, 2024
- Pcard verifications
4th Business day - Tuesday, August 6, 2024
- Workday Areas Closed by the EOD
- Payroll / Payroll Accounting Adjustments
5th Business day - Wednesday, August 7, 2024
- Workday Areas Closed by the EOD
- Supplier invoices
- Expense Reports
- Journal Entries
- Purchasing Cards
- (Operational Activity Complete)
7th Business Day - Monday, August 12, 2024
- Run departmental reports
- All activity (including centrally posted allocations) has been posted
3rd Business Day - Thursday, September 5, 2024
- Pcard verifications
4th Business day - Friday, September 6, 2024
- Workday Areas Closed by the EOD
- Payroll / Payroll Accounting Adjustments
5th Business day - Monday, September 9, 2024
- Workday Areas Closed by the EOD
- Supplier invoices
- Expense Reports
- Journal Entries
- Purchasing Cards
- (Operational Activity Complete)
7th Business Day - Wednesday, September 11, 2024
- Run departmental reports
- All activity (including centrally posted allocations) has been posted
3rd Business Day - Thursday, October 3, 2024
- Pcard verifications
4th Business day - Friday, October, 4, 2024
- Workday Areas Closed by the EOD
- Payroll / Payroll Accounting Adjustments
5th Business day - Monday, October 7, 2024
- Workday Areas Closed by the EOD
- Supplier invoices
- Expense Reports
- Journal Entries
- Purchasing Cards
- (Operational Activity Complete)
7th Business Day - Wednesday, October 9, 2024
- Run departmental reports
- All activity (including centrally posted allocations) has been posted
3rd Business Day - Wednesday, November 6, 2024
- Pcard verifications
4th Business day - Thursday, November 7, 2024
- Workday Areas Closed by the EOD
- Payroll / Payroll Accounting Adjustments
5th Business day - Friday, November 8, 2024
- Workday Areas Closed by the EOD
- Supplier invoices
- Expense Reports
- Journal Entries
- Purchasing Cards
- (Operational Activity Complete)
7th Business Day - Tuesday, November 12, 2024
- Run departmental reports
- All activity (including centrally posted allocations) has been posted
3rd Business Day - Wednesday, December 4, 2024
- Pcard verifications
4th Business day - Thursday, December 5, 2024
- Workday Areas Closed by the EOD
- Payroll / Payroll Accounting Adjustments
5th Business day - Friday, December 6, 2024
- Workday Areas Closed by the EOD
- Supplier invoices
- Expense Reports
- Journal Entries
- Purchasing Cards
- (Operational Activity Complete)
7th Business Day - Tuesday, December 10, 2024
- Run departmental reports
- All activity (including centrally posted allocations) has been posted
3rd Business Day - Wednesday, January 8, 2025
- Pcard verifications
4th Business day - Thursday, January 9, 2025
- Workday Areas Closed by the EOD
- Payroll / Payroll Accounting Adjustments
5th Business day - Friday, January 10, 2025
- Workday Areas Closed by the EOD
- Supplier invoices
- Expense Reports
- Journal Entries
- Purchasing Cards
- (Operational Activity Complete)
7th Business Day - Tuesday, January 14, 2025
- Run departmental reports
- All activity (including centrally posted allocations) has been posted
3rd Business Day - Wednesday, February 5, 2025
- Pcard verifications
4th Business day - Thursday, February 6, 2025
- Workday Areas Closed by the EOD
- Payroll / Payroll Accounting Adjustments
5th Business day - Friday, February 7, 2025
- Workday Areas Closed by the EOD
- Supplier invoices
- Expense Reports
- Journal Entries
- Purchasing Cards
- (Operational Activity Complete)
7th Business Day - Tuesday, February 11, 2025
- Run departmental reports
- All activity (including centrally posted allocations) has been posted
3rd Business Day - Wednesday, March 5, 2025
- Pcard verifications
4th Business day - Thursday, March 6, 2025
- Workday Areas Closed by the EOD
- Payroll / Payroll Accounting Adjustments
5th Business day - Friday, March 7, 2025
- Workday Areas Closed by the EOD
- Supplier invoices
- Expense Reports
- Journal Entries
- Purchasing Cards
- (Operational Activity Complete)
7th Business Day - Tuesday, March 11, 2025
- Run departmental reports
- All activity (including centrally posted allocations) has been posted
3rd Business Day - Thursday, April 3, 2025
- Pcard verifications
4th Business day - Friday, April 4, 2025
- Workday Areas Closed by the EOD
- Payroll / Payroll Accounting Adjustments
5th Business day - Monday, April 7, 2025
- Workday Areas Closed by the EOD
- Supplier invoices
- Expense Reports
- Journal Entries
- Purchasing Cards
- (Operational Activity Complete)
7th Business Day - Wednesday, April 9, 2025
- Run departmental reports
- All activity (including centrally posted allocations) has been posted
3rd Business Day - Monday, May 5, 2025
- Pcard verifications
4th Business day - Tuesday, May 6, 2025
- Workday Areas Closed by the EOD
- Payroll / Payroll Accounting Adjustments
5th Business day - Wednesday, May 7, 2025
- Workday Areas Closed by the EOD
- Supplier invoices
- Expense Reports
- Journal Entries
- Purchasing Cards
- (Operational Activity Complete)
7th Business Day - Friday, May 9, 2025
- Run departmental reports
- All activity (including centrally posted allocations) has been posted
3rd Business Day - Wednesday, June 4, 2025
- Pcard verifications
4th Business day - Thursday, June 5, 2025
- Workday Areas Closed by the EOD
- Payroll / Payroll Accounting Adjustments
5th Business day - Friday, June 6, 2025
- Workday Areas Closed by the EOD
- Supplier invoices
- Expense Reports
- Journal Entries
- Purchasing Cards
- (Operational Activity Complete)
7th Business Day - Tuesday June 10, 2025
- Run departmental reports
- All activity (including centrally posted allocations) has been posted
Month-End Best Practices
- Cost Center Managers and Grant Managers should frequently review their Workday inboxes.
- Reconcile accounts on a monthly basis to capture errors in a timely fashion.
- Prior fiscal year expenses may not be reallocated (except for sponsored awards).
Recommended Reports
Recommended reports for Cost Center Managers for monthly reconciling, reports and report descriptions are available through the Supplemental Report App in Workday (not an all-inclusive list of Workday reports):
- Manager Activity Report – Actuals
- Manager Activity (Excl. Sponsored Activities)
- Select Balance Sheet for Managers
- Agency Account Report (if applicable)
- Spendable Gift Report
- Endowment Income Report
- Sponsored Award Budget to Actuals
- Sponsored Award(s) Activity – Actuals
- Payroll Actuals by Cost Center (With Worktags)
- In Progress Payroll Actuals by Cost Center (All Organizations)
Month-End Period FAQ
Journal entries may be submitted in the Salesforce journal entry app for the previous month through the end of the fifth business day of the following month. For example, for the month ended Saturday, October 31, 20XX, Salesforce journal entries may be submitted through the end of the fifth business day, Friday, November 6, 20XX. Any entries submitted in Salesforce after the end of the fifth business day will result in errors and will not transmit to Workday.
Yes, the deadline is extended further into July for June 30 entries. The exact date will be announced on the Year End Schedule and during the Controller's Office year end presentations.