A PAA is essentially a journal entry to correct prior period payroll that has been posted to the general ledger. 

PAAs automatically adjust fringe overhead; journal entries do not. Also, if a PAA involves sponsored funds, a secondary process will be sent to your Workday inbox for completion of a cost transfer form.

Payroll Accounting Adjustments can be submitted by Cost Center Financial Analysts, Cost Center Managers and Costing Partners.They may also be submitted centrally in specific circumstances. 

PAAs are submitted to correct prior period payroll accounting. PAAs can be submitted to reclassify payroll to different worktags, including grants, endowments, programs and activity codes. Related worktags will default into your PAA and you can add optional worktags. 

Payroll corrections are restricted to the current fiscal year, with the exception of grants, which may be revised for the prior fiscal year to move effort on or off a FD500 grant (including cost share FD120). If a PAA is for a prior fiscal year, ensure it only includes grants and that there are no changes within and between FD100-FD400-FD600, including optional worktags. 

No, PAAs only change the worktags to which the payroll was charged. To change the pay component, submit a “Pay Component Change Request” in Workday.

Search “Create Payroll Accounting Adjustment” in Workday.

For detailed instructions, review the Workday Learning course “Payroll Accounting Adjustment Process in Workday” and its associated job aid. 

If your PAA uses optional worktags, ensure that the optional tags make sense. 

If you are reallocating many months of payroll to one new cost center, double check that only that one new cost center is referenced on all the proposed lines. 

If your PAA involves cost share, review the Cost Share Reference Guide. Ensure that the worktags in your PAA agree to the reference guide. Erroneous business units and expense purpose codes will cause your PAA to be sent back. 

If the payroll was processed as an over/under payment, pay component change or as an “On Demand Check”, you will need to select “Off Cycle” on the prompt screen.

Email accounting@brown.edu or submit a Deskpro Ticket tagging to Payroll Accounting Adjustments. When a student is terminated, departments no longer have access to the individual’s payroll. Include a completed Create PAA request template with your request.

Email accounting@brown.edu or submit a Deskpro Ticket tagging Payroll Accounting Adjustments. When an individual transfers, departments no longer have access to the individual’s payroll. Include a completed Create PAA request template with your request.

 If the PAA is still in progress, the person who initiated the PAA has the ability to cancel it. A PAA cannot be canceled after it has been fully approved through the business process.  If a correction is needed, it is necessary to submit another PAA. If there are extenuating circumstances and a PAA has to be canceled and the initiator is unable to do so, submit a Deskpro Ticket tagging Payroll Accounting Adjustments.

Refer to the Year End Schedule to reference the fiscal year end deadlines associated with PAAs

Review the Workday Learning course Assign Cost Allocations.