The Supplier/Miscellaneous Payee Registration process is managed by the Controller's Office.

Brown University uses a Registration Form in place of the IRS Request for Taxpayer Identification Number and Certification form W-9. This form needs to be filled out by new suppliers and individual payees (who are not employed by the University). The process allows us to collect additional information and was created to support the University’s reporting and compliance requirements.  

Financial Coordinators and Cost Center Managers should use the Supplier/Miscellaneous Payee Request Form via the Create Request process in Workday to request a Supplier, Individual, or Brown University student register for payment. The Supplier Management team will review the requests and reach out directly to the supplier, individual or student  by email with instructions on how to register in Workday.

Workday Job Aid for Supplier/Miscellaneous Payee Request 

A job aid with instructions on how to request that a supplier, individual, or Brown University student register with the University is available via Workday. To access the job aid, log into Workday and search ‘Complete Supplier/Miscellaneous Payee Request Form’. 

For more information, you can also view our Miscellaneous Payment FAQ.

Supplier Code of Conduct for Brown University Licensees

Brown University is committed to conducting its business affairs in a socially responsible manner consistent with its educational and public service mission. Brown University expects high quality in the products, services and business practices of all of its business partners and licensees. 

Therefore, Brown University will select only those licensees who will conduct their business in a manner consistent with Brown's Code of Conduct (Code) and will commit to following the Code's work place standards.

Licensee Code of Conduct Policy

Supplier Code of Ethical ConducT POLICY 

Insurance Requirements for Suppliers

Minimum insurance standards shall apply to all suppliers performing, selling, or distributing products and services at Brown University. If a product or service represents an unusual or exceptional risk, additional insurance requirements for that product or service may be established.

Insurance Requirements for Suppliers Policy

For questions, please contact suppliermanagement@brown.edu or by phone at 401-863-5264.